Visitor Management System & Volunteer Application

Visitor Management System & Volunteer Application
Posted on 10/14/2019

South Washington County Schools has begun to use a new visitor management system to provide an additional layer of security for our schools. District 833 will continue to welcome all visitors and encourage all parents to be an active part of their children’s educational experience. This change is simply to enhance the safety and security of both students and staff by better tracking who is in our schools and prohibiting or limiting access to those who pose a potential threat. 

Starting on Tuesday, Oct. 22, visitors will be asked to present a valid government-issued ID upon entering any district building for the first time. Each visitor's name, date of birth and photo will be used for comparison with the national sex offender database to ensure that registered sexual offenders are not entering our buildings. We will not share any information on the ID with any other agency or authority. 

Once an entry is approved, we will issue a badge that will have a photo of the visitor, along with their name, the date and the purpose of the visit. Children who do not have a valid ID may be allowed to visit as long as they are accompanied by an adult who has completed the check-in process and been issued a badge. Substitute teachers, regular volunteers and all contractors or subcontractors will be subject to the same procedure as visitors at all times. If identity cannot be verified through an acceptable form of identification, they may not be allowed further access than the main office or greeter’s desk. 

After visitors have initially scanned their government-issued ID, they will check-in by stating their name. School employees will then run the visitor’s name through the system and compare the photo and information on file to the person visiting. A new badge for that visit will be printed if there were no new flags presented in the system.  

A visitor’s badge will not be necessary for those who visit our schools simply to drop off an item in the office or pick up paperwork. In the event that a person does not have valid identification, he/she may still be given access to the building but will be escorted at all times by a school staff member. 

The visitor management process will only be used during school hours. Attendees at after-hours events such as performances, ceremonies, or academic/athletic competitions will not be required to complete the process.

Please be prepared and have your valid government-issued ID with you at every visit. This new process will take the place of our current check in system you may be used to. The new system will be located on the right side of our front desk. We will start to use this new system over the next two days in preparation of the full launch on Tuesday.

If you have any questions for district personnel regarding this new procedure, please contact Napoleon Genereux at ngenereu@sowashco.org or 651-425-6294. In addition, more information can be found online at www.sowashco.org under Departments - Facilities

Thank you in advance for your understanding and support of enhancing school safety protocols in our district.

New process for school volunteers

There is a new process for volunteers at District 833 schools. New volunteers are required to apply through an online application to create their district profile. In the application, volunteers who serve as academic or athletic coaches, chaperones on field trips or serve in a capacity where they will be alone with students will be able to complete background checks. The new process also requires those volunteers to renew their background checks every two years. 

 

The background check will cost $5, which will be paid online. Anyone who does not have access to a computer, or needs to pay in a different way should contact Jessica Johnson

More information, including frequently asked questions, about the new volunteer process online at www.sowashco.org under Parents - Volunteers.


Current Volunteers Need to Update their Info

Volunteers who have had a background check through District 833 in the past two years will have until September 1, 2021 to get a new background check. However, due to security requirements for the new system, you will need to fill out this short form to transfer your information to the new system. If you have questions or are not sure if you have had a background check in the past two years contact  Jessica Johnson, Youth Development & Volunteer Management Coordinator at jjohnson21@sowashco.org or 651-425-6630.

Please see the district website volunteer information for the application and additional information.

https://www.sowashco.org/parents/volunteers